Vendors

Accountants and controllers use vendors to manage accounts payable, ensuring accurate record-keeping of invoices and payments. Deactivating or deleting unused vendors simplifies vendor lists and improves data accuracy; however, past transactions remain linked to inactive vendors, requiring careful reporting.

• Vendors can be duplicated from existing records for faster setup.
• Inactive vendors are removed from standard dropdown menus but retain transaction history.
• Deleting a vendor requires that it is not tied to any transactions or payments; otherwise, deactivate the vendor.
• Deactivating a vendor does not impact 1099 reporting.